Process purchase invoices without retyping.
Suppliers email their invoices to your Form's email address. Vink pulls out the data and puts it in your accounting system, your ERP or your own system.
200 free credits. No credit card.
Most invoices are read within a minute.
How do you process incoming invoices without typing them over?
You send them to Vink, which reads the data and only sends it on after your approval.
Your accounting package may already scan invoices. Even so, a pile is often left that it doesn't read well: a crooked scan, a new layout, or an invoice that also has to go into your ERP or planning. Someone retypes those invoices today. Vink reads any layout and fills exactly the fields your team uses.
Which data does Vink take from a purchase invoice?
Everything you describe as a field. These are the fields teams pick most.
- Supplier
- Drukkerij Hoekstra B.V.
- Invoice number
- F-2026-0418
- Invoice date
- 14-09-2026
- Purchase order number
- PO-2026-1042
- Total excl. VAT
- 1,240.00
- VAT amount
- 260.40
- IBAN
- NL91 ABNA 0417 1643 00
- Invoice lines
- Flyers A5 · 5,000 · 740.00
How to process purchase invoices with Vink
In five steps. You set up the first three in an afternoon.
- 1
Make the Form Purchase invoices
Copy the fields from the list above, or let Vink propose them from one invoice.
- 2
Let the invoices come in
Give suppliers the Form's email address, or forward your invoices mailbox automatically. Dropping in a PDF works too.
- 3
Look at what Vink flags
Each value shows what the invoice said. When Vink doubts an amount, you see it straight away.
- 4
Approve and send it on
After your approval the data goes to your system as JSON, or to a spreadsheet as a row.
- 5
Let certain invoices go by themselves
With Auto-Send, invoices Vink is sure about go straight through. The rest waits for a colleague.
Your team only looks at the amounts Vink is unsure about.
What does retyping purchase invoices cost you now?
Fill in how many invoices arrive each day and how long one invoice takes.
Hours of retyping per month
42 hours
- By hand
- €1,470/mo
- With Vink (Business)
- €249/mo
Based on 21 working days a month and 1 page (10 credits) per document. Your team still spends some time on the values Vink flags.
How does the invoice data reach your accounting system?
Through a spreadsheet, a webhook to your own system, or a connection we build.
For each approved invoice your system receives one message with every field and line. Can't your accounting system or ERP receive that by itself? Then the integration service builds the connection, from €799.
Questions about purchase invoices
Vink also reads the invoices a scanner leaves behind, such as poor scans, handwritten invoices and new layouts. The data can also go to any system, not only to your accounting. Many teams use Vink for exactly the invoices that still go by hand.
No. You describe the fields once. After that Vink finds them on every invoice, whatever layout the supplier picks.
When Vink is in doubt, it flags that amount. Next to it you see what the invoice said and on which page. You fix it and approve. Without approval nothing reaches your system.
Yes. Invoice lines are a list in your Form, with for example description, quantity and amount. Vink fills those values per line, even when an invoice has twenty lines.
A page costs 10 credits, so a one page invoice does too. You start with 200 free credits. After that you pick a plan, from €49 a month.
Yes. Your Form gets its own email address. Pass it on to suppliers, or forward your current invoices mailbox. Vink reads PDF attachments of up to 20 pages each.
30 days after sending by default. An Admin sets this from 1 to 365 days. Files and data are stored in the EU.
By Rob van Baaren, founder of Vink. Updated 28 October 2026.
Other first processes
- Start with one processWhy one kind of document is the best start, and how to grow from there.
- Digitise delivery notesItems, quantities and signature of every delivery in your system.
- Automate order processingOrders by email or PDF become order lines in your system.
- Which process to automate first?Four questions per document. The checklist points to your first process.
Process your next purchase invoice with 200 free credits.
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200 free credits. No credit card.