Automate one process first.
Want to automate your admin? Pick one kind of document first, such as purchase invoices or orders. Vink puts the data in your system. Once it works, add the next process.
200 free credits. No credit card.
Most documents are read in under a minute.
Why start with one process?
Because you see within a day whether it works, without a big project.
According to De Nederlandsche Bank, Dutch employees lose about one day a week to tasks outside their core work. Admin is a large part of it. Still, many businesses don't start. In Exact's SME Barometer 2026, owners name four barriers.
39%
No time or people
One process is one Form and one email address. You set it up in an afternoon.
34%
Budget
You start with 200 free credits. You pick a plan only once it works.
26%
No expertise in house
The integration service connects Vink to your system. You build nothing.
25%
Privacy and security
Your files and data stay in the EU.
Start with one kind of document. Then add the next one.
Which process should you automate first?
The one where your team retypes the most documents today.
Ask four questions about one kind of document.
- Does it come in every week, or every day?
- Do you take the same data from it each time?
- Does someone retype that data into another system now?
- Does a typing mistake cost you money or time?
Four times yes? Then this is your first process.
Take the checklist per documentGood first processes
Purchase invoices
Supplier, invoice number, amounts and invoice lines into your accounting or ERP.
Orders
Customers email a PDF or an order form. The order lines land in your system.
Delivery notes
Items and quantities of every delivery, also from a paper delivery note.
Paper forms
Your team fills them in by hand. Vink also reads handwriting.
How to set up your first process
In six steps. You do the first four in one day.
- 1
Pick the process
Pick one kind of document that comes in often. Use the four questions above.
- 2
Make a Form
Describe the fields you need, or let Vink propose them from one example.
- 3
Send the documents to Vink
Every Form has its own email address. Forward documents, or let suppliers email it directly. Uploading works too.
- 4
Check the doubtful values
Vink flags the values it isn't sure about. Your team approves. Only then does the data go out.
- 5
Connect your system
Connect it yourself with a standard integration, or have us build the connection.
- 6
Turn on Auto-Send
Going well for a while? Then Vink sends documents it is sure about straight away.
What does that one process cost you now?
Fill in the numbers for one kind of document.
Hours of retyping per month
42 hours
- By hand
- €1,470/mo
- With Vink (Business)
- €249/mo
Based on 21 working days a month and 1 page (10 credits) per document. Your team still spends some time on the values Vink flags.
How do you connect it to your system?
Your choice: connect it yourself, or have us build the connection.
All about connecting your systemConnect it yourself
A spreadsheet connects inside Vink. Your workflow tool receives the data through the webhook. Every step is in a guide. A developer uses the webhook or the API.
Read the guidesThe integration service
From €799
We build and test the connection to your ERP, accounting software or database. You get a fixed price, agreed before we start.
Ask about a connectionAdd the next process
Is the first process working? Then make a new Form for the next kind of document.
- Every Form gets its own email address.
- You use the same credits and the same colleagues.
- One Integration can serve several Forms.
Frequently asked questions
No. You email documents to Vink, which needs no code. For a spreadsheet or your workflow tool you follow a guide. Does the data need to reach another system? Then we build the connection, from €799.
The same day. Make a Form, send in a few real documents and see what Vink fills in.
For every value you see what Vink read and on which page. When Vink is unsure, it flags the value. Nothing goes to your system until someone approves it.
Yes. The webhook sends the data to any system that can receive it over HTTPS. Nobody on your team to build it? Then the integration service does.
You start with 200 free credits, no credit card. One page costs 10 credits. After that you pick a plan, from €49 a month. The integration service is a separate job, from €799.
Yes, at any time. Your plan runs until the end of the current month or year. After that you pay nothing.
It stays in the EU. By default Vink deletes your files and data 30 days after sending. An Admin can set that from 1 to 365 days.
By Rob van Baaren, founder of Vink. Updated 28 October 2026.
Start with one process. With 200 free credits.
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200 free credits. No credit card.